source:
  type: regulation
  id: usda-hb-3555-ch02
  authority: "USDA HB-1-3555 Chapter 2 — Record Retention"
  description: 'USDA Rural Development Single Family Housing Guaranteed Loan

    Program (SFHGLP) operational handbook HB-1-3555, Chapter 2

    (Record Retention; 7 CFR 3555.51).

    '
obligations:
- id: usda-hb-3555-ch02-lender-record-maintenance
  canonical_id: usda-hb-3555-ch02-lender-record-maintenance
  section: "USDA HB-1-3555 Ch. 2.2 — Lender Record Maintenance"
  description: '[LENDER] must maintain loan origination records and keep record

    of all payments and disbursements in which the USDA Agency has

    an interest. Upon written request from the Agency, [LENDER]

    must provide any mortgage records or documents requested.

    '
  type: maintain
  audit_question: Can [LENDER] evidence that loan origination records and a record of all payments and disbursements in which the USDA Agency has an interest are maintained, and that any mortgage records or documents requested by the Agency in writing have been provided?
  workflow_phase: servicing
  owner_role: compliance_officer
  secondary_owner_role: default_servicing_analyst
  cadence: continuous
  consequence: ''
  tags:
  - round-b
  - regulator-direct
  - usda
  - hb-1-3555
  - ch02
  - record-retention
  - promoted
  primary_source:
    tier: 1
    authority: "USDA HB-1-3555 Chapter 2 — Record Retention"
    source_class: usda-handbook-hb-1-3555
    source_url: https://www.rd.usda.gov/sites/default/files/3555-1chapter02.pdf
    snapshot_id: c46b8d7636df791d
    fetched_at: '2026-05-23T01:50:00Z'
    content_hash: sha256:bdd3dcb85e2072df67dc8d74c44a84ba0437baca0c4ab81135760ce5a62cfa49
    paragraph_quote: 'Lenders must maintain loan origination records and keep record of all payments and '
    drafter_attestation: Copied verbatim from USDA HB-1-3555 snapshot c46b8d7636df791d (Ch 02) at 2026-05-23. Source PDF retrieved via Wayback Machine.
  promoted_at: '2026-05-23T02:09:31+00:00'
  promoted_from: usda-hb-3555-ch02-roundb-v1.yaml
  program_review: Does the program maintain loan-origination records and a record of all payments/disbursements in which the Agency has an interest, and produce any mortgage records/documents on the Agency's written request?
  file_review: Pull a sample; confirm origination and payment/disbursement records are present and retrievable on request.
  judgment: false
- id: usda-hb-3555-ch02-origination-records-two-year-retention
  canonical_id: usda-hb-3555-ch02-origination-records-two-year-retention
  section: "USDA HB-1-3555 Ch. 2.2.A — Loan Origination Records (Two-Year Retention on Sale)"
  description: 'If [LENDER] sells the loan, the selling lender must retain

    copies of the loan origination documents for a minimum of two

    years after selling the loan. The purchasing lender must

    receive copies of the loan origination documents from the

    selling lender and retain those copies for a minimum of two

    years after the lender sells the loan. This requirement applies

    to each succeeding lender.

    '
  type: maintain
  audit_question: When [LENDER] sells a USDA-guaranteed loan, can it evidence that copies of the loan origination documents are retained for a minimum of two years after selling the loan, and (where [LENDER] is the purchasing lender) that copies were received from the selling lender and likewise retained for two years?
  workflow_phase: servicing
  owner_role: compliance_officer
  secondary_owner_role: default_servicing_analyst
  cadence: continuous
  consequence: ''
  tags:
  - round-b
  - regulator-direct
  - usda
  - hb-1-3555
  - ch02
  - record-retention
  - two-year
  - promoted
  primary_source:
    tier: 1
    authority: "USDA HB-1-3555 Chapter 2.2.A — Loan Origination Records"
    source_class: usda-handbook-hb-1-3555
    source_url: https://www.rd.usda.gov/sites/default/files/3555-1chapter02.pdf
    snapshot_id: c46b8d7636df791d
    fetched_at: '2026-05-23T01:50:00Z'
    content_hash: sha256:bdd3dcb85e2072df67dc8d74c44a84ba0437baca0c4ab81135760ce5a62cfa49
    paragraph_quote: 'Loan origination records must be retained by the lender. If the lender sells the loan, '
    drafter_attestation: Copied verbatim from USDA HB-1-3555 snapshot c46b8d7636df791d (Ch 02) at 2026-05-23. Source PDF retrieved via Wayback Machine.
  promoted_at: '2026-05-23T02:09:31+00:00'
  promoted_from: usda-hb-3555-ch02-roundb-v1.yaml
  program_review: Does the program account for the on-sale retention rule — the selling lender keeps origination-document copies at least two years after sale, and a purchasing lender receives and likewise retains them for two years, at each succeeding lender?
  file_review: Spot-check sold loans; confirm origination-document copies were retained two years post-sale (and, where [LENDER] purchased, that copies were received and retained).
  judgment: false
- id: usda-hb-3555-ch02-payment-disbursement-retention
  canonical_id: usda-hb-3555-ch02-payment-disbursement-retention
  section: "USDA HB-1-3555 Ch. 2.2.B — Payment and Disbursement Records"
  description: '[LENDER] must maintain a record of all payments received and

    disbursements paid on the obligation while the USDA Agency has

    potential liability. [LENDER] should also maintain a record of

    all servicing actions, relevant post-closing documents, and all

    borrower notices and correspondence.

    '
  type: maintain
  audit_question: Can [LENDER] evidence that, for every USDA-guaranteed loan on which the Agency retains potential liability, it maintains a record of all payments received and disbursements paid on the obligation (and, as best practice, all servicing actions, relevant post-closing documents, and all borrower notices and correspondence)?
  workflow_phase: servicing
  owner_role: compliance_officer
  secondary_owner_role: default_servicing_analyst
  cadence: continuous
  consequence: ''
  tags:
  - round-b
  - regulator-direct
  - usda
  - hb-1-3555
  - ch02
  - record-retention
  - payments
  - promoted
  primary_source:
    tier: 1
    authority: "USDA HB-1-3555 Chapter 2.2.B — Payment and Disbursement Records"
    source_class: usda-handbook-hb-1-3555
    source_url: https://www.rd.usda.gov/sites/default/files/3555-1chapter02.pdf
    snapshot_id: c46b8d7636df791d
    fetched_at: '2026-05-23T01:50:00Z'
    content_hash: sha256:bdd3dcb85e2072df67dc8d74c44a84ba0437baca0c4ab81135760ce5a62cfa49
    paragraph_quote: Lenders must maintain a record of all payments received and disbursements paid on
    drafter_attestation: Copied verbatim from USDA HB-1-3555 snapshot c46b8d7636df791d (Ch 02) at 2026-05-23. Source PDF retrieved via Wayback Machine.
  promoted_at: '2026-05-23T02:09:31+00:00'
  promoted_from: usda-hb-3555-ch02-roundb-v1.yaml
  program_review: Does the program maintain a record of all payments received and disbursements paid while the Agency retains potential liability (and, as best practice, servicing actions, post-closing documents, and borrower notices/correspondence)?
  file_review: Pull a sample; confirm the payment/disbursement ledger is complete for the period of Agency liability.
  judgment: false
_promotion_history:
- promoted_at: '2026-05-23T02:09:31+00:00'
  candidate_path: obligations\_remediation\_round_b_drafts\usda-hb-3555-ch02-roundb-v1.yaml
  candidates_promoted: 3
  candidates_skipped_existing: 0
