source:
  type: guide
  id: usda-hb-3555-2.2
  authority: USDA SFH Guaranteed Loan Program Technical Handbook HB-1-3555 ¶2.2 —
    Lender Record Maintenance
  description: USDA SFH Guaranteed Loan Program Technical Handbook HB-1-3555 ¶2.2
    — Lender Record Maintenance.
  coverage_tier: operative
obligations:
- id: usda-hb-3555-2.2-full
  canonical_id: usda-hb-3555-2.2-full
  section: USDA SFH Guaranteed Loan Program Technical Handbook HB-1-3555 ¶2.2 — Lender
    Record Maintenance
  type: do
  tags:
  - regulator-direct
  - usda
  - usda-handbook
  - corpus-expansion
  - tier-operative
  primary_source:
    tier: 1
    authority: USDA SFH Guaranteed Loan Program Technical Handbook HB-1-3555 ¶2.2
      — Lender Record Maintenance
    source_class: usda-handbook
    source_url: https://www.rd.usda.gov/sites/default/files/hb-1-3555_consolidated.pdf
    snapshot_id: 0466acd1ea2d17a4
    fetched_at: '2026-05-25T14:10:13Z'
    content_hash: sha256:22ac6f998ff72578e318fca138ebe80fb18ae2fc701eb5936172f1842679a13a
    paragraph_quote: '2.2 LENDER RECORD MAINTENANCE Lenders must maintain loan origination
      records and keep record of all payments and disbursements in which the Agency
      has an interest. Upon written request from the Agency, the lender must provide
      any mortgage records or documents requested by the Agency. A. Loan Origination
      Records Loan origination records must be retained by the lender. If the lender
      sells the loan, the selling lender must retain copies of the loan origination
      documents for a minimum of two years after selling the loan. In addition, the
      purchasing lender must receive copies of the loan origination documents from
      the selling lender and retain those copies for a minimum of two years after
      the lender sells the loan. Retention of origination documents for a minimum
      of two years after selling a loan is required for each succeeding lender. Each
      selling lender is required to transfer copies of the origination documents to
      the purchasing lender. Loan origination records retained by the lender include:
      x Loan application, including any preliminary (handwritten) application and
      the final typed application signed at loan settlement; x Summary of program
      eligible income and repayment income calculations, verification of employment
      and income, including documentation of any oral contact or correspondence with
      an employer for all adult members of the household; x All credit reports, including
      explanations for adverse credit; x Uniform Underwriting and Transmittal Summary
      or loan approval form; HB-1-3555 (03-09-16) SPECIAL PN 2-2 Revised (05-05-25)
      PN 640 Guidance documents lack the force and effect of law, unless expressly
      authorized by statute or incorporated into a contract. USDA may not cite, use,
      or rely on any guidance that is not available through their guidance portal,
      except to establish historical facts. x All inspection reports, plan certifications,
      builder warranties, including lender certifications to the Agency; x All Agency
      forms submitted to the Agency or received from the Agency; x Closing documents,
      including original security instruments; and x All residential real estate appraisals
      and supporting documents. B. Payment and Disbursement Records Lenders must maintain
      a record of all payments received and disbursements paid on the obligation while
      the Agency has potential liability. The lender should also maintain a record
      of all servicing actions, relevant post-closing documents, and all borrower
      notices and correspondence. The following retention periods apply: x Mortgage
      files that have been satisfied through payment in full will be retained for
      a minimum of three years from the date of the final payment or foreclosure.
      x Mortgage files that have been satisfied through voluntary or involuntary liquidation
      must be retained for at least six years from the date the claim proceeds were
      received.'
  judgment: false
